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RDF23 Abstract Submission Guidelines

The 2023 Annual NHS R&D Forum (RDF23) Programme Content Committee invites abstracts for presentations and posters at RDF23: The 2023 Annual NHS R&D Forum.

Abstracts are invited for poster and oral presentations. Read carefully the following pages to ensure you make a valid abstract submission.

If you submitted an abstract for 2020 and wish for it to be considered for 2023 it would need to be resubmitted, no previous decisions will be carried forward.

05-Sep

Call for Abstracts announced and online submissions opens

30-Nov

Abstract submission close for Presentations

31-Dec

Abstract submission close for Posters

01-Jan

Presenter applicants notified of Acceptance/Rejection

30-Jan

Presenters must have confirmed they will attend the 2023 Annual NHS R&D Forum

01-Feb

Poster applicants notified of Acceptance/Rejection

17-Mar

All Speakers and Poster representatives booked to attend

01-May

Deadline for providing Presentation content

21-May

2023 Annual NHS R&D Forum

The NHS R&D Forum are requesting abstracts for oral presentation and poster display. We are looking for abstracts that relate to the process, the structure, improving efficiency, improving quality, promoting best practice or adding value in R&D studies, teams, departments or organisations. We are particularly interested in innovative solutions to challenges. Topics should be relevant to the wider R&D community. The Annual NHS R&D Forum is about sharing best practice in R&D within health and social care settings. Abstracts (speaker or poster) will not be accepted if they are results of clinical trials, clinical studies or research studies (unless related to the above) or are considered to be commercial in nature.

Abstracts for Oral Presentations

The Breakout Sessions at RDF23 will be 55 minutes in duration. These Sessions will made up of one of the following formats:

  • 2 x 20 minute presentations with a 15 minute allowance for Q&A

  • 1 x 40 minute presentation with a 15 minute allowance for Q&A

  • 1 x 55 minute interactive workshop session

    Abstracts that are accepted for a 20 minute presentation will be paired with another presentation to create the session. The pairing will be done by the Programme Content Group and based on presentations following a similar theme. Abstracts that are submitted for a 55 minute workshop must clearly define how the workshop will be managed, how the workshop will be interactive, the maximum number of delegates to attend the workshop and any specific requirements there would be for the workshop (e.g. equipment, facilitators) The Programme Content Group for RDF23 are particularly interested to include interactivity into sessions. Each session will have the option to use audience interactivity software where the audience can access this through their smartphone to enable voting, question answering, Q&As and wordclouds. The Content Group are also interested to receive abstracts that incorporate PPI as part of a wider theme.

    Abstracts for Posters

    Abstracts for Posters that are accepted by the Programme Content Committee will be invited to display their Poster throughout the 2-day event. Authors should be prepared to stand by and discuss their Poster with delegates during the breaks. This provides presenters with an excellent opportunity to interact with delegates and to see other Posters in the same theme. As a general rule, Posters should be vibrant and visually stimulating with clear aims, objectives and a take home message for the community.

 

To recognise the quality of abstract submissions for both posters and presentation there are 5 Awards that will be presented at the Gala Dinner on the 22nd May 2023. There are:

Abstracts accepted for oral presentation – determined by Programme Content Group Review & Scoring

  • Best Abstract Award 1st Place

  • Best Abstract Award Runner-up

Posters presented at the RDF23.

  • Delegate Choice Best Poster Award – voted by delegates

  • Sponsor Choice Poster Award – the best Poster as judged by the Poster Zone Sponsor

  • Overall Best Poster Award – selected by a judging panel including the HRA and NHS R&D Forum

The organising committee encourage early abstract submission in order to avoid any last-minute rush. Multiple submissions from the same author are welcomed and it is important that you read and comply with the following information and guidelines.

Language:

All abstracts must be written in plain English. (There are many plain English guides. Here is an example: https://www.plainenglish.co.uk/files/howto.pdf)

Submission Process:

Abstracts can only be submitted online at  www.rdforum.nhs.uk/rdf23-abstracts

Number of Authors:

Up to 4 authors (abstract presenter & 3 co-authors) per abstract can be submitted however please note only 2 authors can be offered the early bird discount for presenter. The presenting author will automatically be listed first and should also be the contact author. The presenter’s full name and professional address should be submitted.

Length:

The abstract title is limited to 80 characters and the abstract text should not exceed 300 words. Author names and affiliations are not part of the abstract text and are not counted in the 300 word limit.

Abstract Template:

The submission form is short and easy to complete. The submission form can be found here.

All abstracts will be reproduced as typed by the author submitting the abstract therefore care should be taken to avoid any errors content including spelling or grammar.

All submitted abstracts are to be reviewed by members of the Programme Content Committee.

Selection criteria include proposed content, innovative solutions and relevance to the wider community.

Notification of acceptance or rejection abstracts will be sent to the submitting (corresponding) presenter as shown in the Timelines section of this document. Please note that the presenting author will be receiving the notification e-mails and is responsible for informing all co-authors of the status of the Abstract. The date and time of the session to which your abstract has been allocated will be available on the conference website.

If an individual submits multiple abstracts and more than one abstract is accepted for presentation, the Programme Content Committee will attempt to schedule the presentations to prevent time conflicts for the presenter.

The NHS R&D Forum regrets that it is unable to meet any registration fees, accommodation, and travel or subsistence expenses for people who have their abstracts accepted for oral presentation or poster display. Successful applicants will be offered the early bird rate (a maximum of two people per successful abstract)

If your abstract is accepted, the author commits him/herself to present/display his/her work at the 2023 Annual NHS R&D Forum. Presenters of accepted abstracts must register for the event within the Timelines section of this document otherwise we reserve the right to remove the session/poster from the agenda.

Dr Nicola Williams is Chair of the 2023 Programme Content Committee and will coordinate the Committee to review abstracts and develop the Programme. If you would like to discuss an abstract idea or would like more information please contact our Organising Group by email:

Email: rdf23@delegant.co.uk

For any enquiries relating to sponsorship, exhibiting or advertising please contact Delegant Limited who are the event organisers of RDF23.