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RDF24 Terms & Conditions

RDF24 Terms & Conditions of Booking

Terms & Conditions for RDF24

Financial approval for booking should be granted by your organisation/manager/budget holder before you begin the booking process. Purchase orders must be raised prior to finalising your invoice if your organisation operates a “No PO, No Pay policy”. Once the booking has been completed the following terms and conditions apply.

1. Payments must be made within 30 days of finalisation of invoice and all payments must be made prior to 1st May 2024. If payment is not made within the specified time frame the NHS R&D Forum reserves the right to cancel places of unpaid invoices.

2. Delegate substitutions can be made free of charge until April 1st 2024 (inclusive). After April 1st 2024 all delegate substitutions will incur an administration fee of £30 +VAT per change.

3. Delegate Booking Cancellations up to March 1st 2024 (inclusive) will result in a full refund (minus an administration fee of £30+VAT). Cancellations after March 1st 2024 will not be refunded.

4. The NHS R&D Forum reserve the right to allocate a delegate to an alternative hotel of equal standard if operational reasons necessitate.

5. In the event of cancellation of RDF24 The 2024 Annual NHS R&D Forum the NHS R&D Forum will refund the booking in full. In such instance the NHS R&D Forum takes no liability for any losses, either direct or indirect, to the delegate or delegate’s organisation resulting in their booking for RDF24, this includes and is not limited to pre-booked travel costs. The NHS R&D Forum reserve the right to change the date of RDF24 and this does not constitute a cancellation. In this case all bookings will be transferred to the new date and no refunds will be made.

6. In order to complete arrangements and notify delegates of details and updates relating to RDF24 the NHS R&D Forum (and the Event Management Organisation – Delegant Limited) will process the delegate information on a Contractual Basis. By making this booking you agree that people booked will receive information relating to RDF23 both before, during and after the event. The information will not be used for any other purposes.

7. In the event that an exhibitor cancels their exhibition stand booking or a sponsor cancels their sponsorship at any point after the booking has been then made no refund will be payable.